HIPAA Notice of Privacy Practices
This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
HIPAA Notice of Privacy Practices
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION.
Our Commitment to Your Privacy
Effective date: October 22, 2026. This notice applies to Sonotec Advanced Imaging and Sonotec Mobile Imaging, including HerWell and SonoMommy. We are required by law to keep your protected health information (PHI) private, to give you this notice of our legal duties and privacy practices, to follow the terms of the notice currently in effect, and to notify you if a breach affects your unsecured PHI.
How We Use and Disclose PHI
We may use and share your protected health information (PHI) without your written permission for: treatment (with your referring physician and the physicians who interpret your study); payment (with your health plan); health care operations (quality review, training, scheduling and running our practice); appointment reminders by phone, text or email; business associates who help us under written agreements to protect your PHI; and as required or allowed by law, including public health and safety, health oversight, lawsuits and legal process, law enforcement, coroners, workers' compensation, approved research, organ donation, military and government functions, and to prevent a serious threat to health or safety. We need your written authorization for most uses of psychotherapy notes, for marketing, and for any sale of PHI. You may revoke an authorization in writing at any time.
Your Patient Rights
- You have the right to: get a copy of your medical and billing records, on paper or electronically (we may charge a reasonable, cost-based fee); ask us to correct your records; ask for confidential communications, such as a different phone number or address; ask us to limit what we use or share (we are not required to agree, except we must agree not to share with your health plan a service you paid for in full out of pocket); get a list of certain disclosures we made in the past six years; get a paper copy of this notice; choose a personal representative to act for you; and file a complaint. To use these rights, contact our Privacy Officer at r.mena@sonotecimaging.com or 951-357-2000.
How to File a Complaint
If you believe your privacy rights have been violated, contact our Privacy Officer: Ramy Mena, r.mena@sonotecimaging.com, 951-357-2000, Sonotec Advanced Imaging, 2573 W Florida Ave, Hemet, CA 92545. You may also complain to the U.S. Department of Health and Human Services, Office for Civil Rights, 200 Independence Avenue S.W., Washington, D.C. 20201, 1-877-696-6775, www.hhs.gov/ocr/privacy/hipaa/complaints. We will not retaliate against you for filing a complaint. We may change this notice; the new notice will apply to all PHI we hold and will be posted on our website and in our offices.